“Once you have a clear picture of your priorities – that is your values, goals, and high leverage activities, organize around them.”
Stephen Covey
Having an organized office space with files and documents filed correctly, and having a clean work area can help reduce stress. Studies show that it can even uplift your mood as you work.
Staying organized also helps you save time looking for things and can improve communication. Time saved and better communication often leads to better results. What is the best way to get organized, especially if you don’t have the space you need? Here are some options to utilize space in your office most efficiently.
Purge unnecessary items
Overtime, your office may have accumulated papers, files, office furniture, and other accessories. Plan a day where you and your coworkers go through items and purge what you don’t need. How do you know if you don’t need it? Ask yourself when was the last time you used it?
You will often find that you only use a fraction of the office accessories and files that you have. Give away or sell your extra accessories and furniture. For your office files, look to scan them and contact a company that can help shred them after use. You will find that getting rid of physical documents that you don’t need can free up quite a bit of space.
Keep the office free of clutter and work to keep just what you need. An open and clean office space can help your team be more efficient and productive.
Develop Workstations
Look at creating “zones” for group and individual work. For instance, if you need to handle a lot of files, then create zones where the files are easily located for any employee to access them. This will help you wave off the clutter from your desk while allotting you more space to plan your stuff creatively.
You may have a zone for meetings, client appointments, break area, and other office tasks that need to be done. This will keep things compartmentalized instead of spread out over the office.
Telecommute
Provide opportunities were certain employees can work from home. This can help save on office costs and free up space in your physical office for employees who need the office space for meetings and conferences.
Ensure however that you are able to still maintain accountability of their work and culture of the organization.
Parking Spaces
If you need to free up parking spaces for customers, or don’t have a need to use your vehicle, consider using vehicle storage. These services ensure safe vehicle parking. This can help clear up parking for customers, and if space is tight, give more open space if your office is in a strip mall area.
Maintaining a progressive flow in the organization comes with an array of efforts ranging from having the right resources on board and managing the files adequately. When talking about managing the available space in your office, one needs to be assured of the right use of space while maintaining the belongings at their best. In this context, the above-mentioned ideas can prove to be of great help!